How To Create Backup Folder In Outlook

OUTLOOK� BACKUP TUTORIAL

Purpose:

This tutorial is designed to provide a quick and easy way to back up your Microsoft� Outlook� or Outlook Express� e-mail. For many of us, our e-mail is our lifeline to our business. It is important to make regular backups in case of a hardware or software failure. You never know how important your e-mail is until you lose it.
This tutorial will also provide a means to easily restore you e-mail and contacts. For example, you may need to restore your e-mail and contacts following a system rebuild or you may simply want to move your information to a different computer.

Cost:

Free, nothing to purchase.

Time:

10 Minute

Requirements:

Ability to navigate Windows and copy folders and files.

Questions & Answers:

Question #1: Emails and hosting! I am interested to know how you set up email accounts for client, a sports betting company SBOBET.AG that could handle thousands emails per day when you are hosting the website on your server. Do you set up on the server or externally? Also when transferring an existing domain to your server with associated email accounts, do you get the client to backup emails first or do you deal with this? Answer #1: I recommend using external email providers than hosting. Pay for a GSuite or Office365 account and set your domain up properly (just a couple of text records and MX records) to let that handle emails.But do NOT set up a forward emails! More and more I get clients with combined web and email hosting complaining that they are having email deliverability issues. If you forward everything from a domain address to gmail, then that could well include any spam received at the domain address. Over time the domain address will get a reputation for sending on that spam and could be flagged as a spam sender in its own right. Not to mention that any replies to a forwarded email will use the gmail address, which is not very professional. You *can* set up a gmail account to send as another domain, but it's a bit fiddly and you then end up with both work and personal stuff in your gmail account. Or switching between gmail accounts in order to handle one or the other. Email is important, so why not do it properly? Question #2: My second question is do you back up clients emails when transferring domains with associated emails accounts and if so how? I have a client who seems unable to do this them selves and its holding up the domain transfer. Answer #2: Yes backing up is a good idea. How to email backup usually depends on the email client (SBOBET). For example, Outlook backs up either .pst or .ost (depending on the type of account) from within the clients profile. That file is then imported, usually to another outlook profile. You may need to check out the method if you are exporting/importing from/to different email clients. setup the email accounts on the new server and then import from the old server. Or you could transfer just the A record of the domain, which allows you to leave the email on that server. The issue with migrating email accounts is where emails are delivered during the migration. If possible you should do the following...
- Set up the new accounts on the new mail host
- Change the DNS so the MX records are pointing to the new host
- Wait for propagation to finish
- Migrate emails from the old host to the new
This way you end up with *all* the emails on the new host. You can leave the old host in place for a bit as a backup if you wish.

MICROSOFT OUTLOOK 2007

BACKUP

The following procedure is valid only for Microsoft Office Outlook 2007. You can determine which version you are using by opening Outlook and clicking on Help > About Microsoft Outlook.
The Personal Folder file (.pst / PST) is the place where Outlook stores its data (when you're using Outlook without Microsoft� Exchange Server). Each Personal Folder file contains all of your Outlook folders, including the Inbox, Calendar, and Contacts. You may have a single .pst file (usually called "Internet Folders" or "Personal Folders" in your Folder List), and you may also have an additional .pst file that you use to archive messages (named "Archive Folders"). By backing up these PST files you will be backing up all your Outlook information.
In previous versions of Outlook, it was difficult to locate the folder containing the personal folder files. Developers have made this task much easier in Outlook 2007.
There are two ways to access the location of your data files. In the main menu, you can either click File > Data File Management... or Tools > Account Settings...
If not already selected, click on the " Data Files " tab. You may have a single data file or multiple data files. These "Data Files" are where you store your email messages, calendar, tasks and other items.
Highlight the data file that you are interested in backing up and click on the "Open Folder..." icon. Clicking on this icon will automatically launch Windows Explorer and take you to the location where this data file is stored.
Within the folder you should find an outlook.pst file . Burn this file to a CDROM disk or other backup source. If you archive your email, be sure to backup the archive.pst file as well. Prior to backing up these files, Outlook will need to be closed.

The table below lists key Outlook files that you may want to back up in addition to your Personal Folder(s). You will need to completely exit Outlook prior to copying these files. Depending upon your configuration some or all of these files may be present in your Outlook directory.


Type of File	Name or Extension
Personal Folders	.pst files
Outlook Bar shortcuts	.fav files
Rules Wizard rules	.rwz files
RSS subscription names	.sharing.xml.obi files
Known feed list for RSS	.xml.kfl files
Nicknames	.nick files
Customized toolbar settings	outcmd.dat
Customized system folder views	Views.dat
Macros and VBA programs	VbaProject.otm
Signatures	.rtf, .htm, and .txt files
Stationary	.htm files
Templates	.oft files
Dictionary	.dic files
Stores a reference to which extensions (addins) you have loaded.	extend.dat files

Compatibility Note
Microsoft introduced a new .pst format with the release of Office 2003 which has a greater storage capacity and supports multilingual Unicode (Unicode: A character encoding standard that enables multiple languages to be represented by using a single character set.). Personal folder files (.pst) created using Office 2003 or 2007 will not be able to be opened by earlier versions of Office. To create a data file that is compatible with Outlook 2002 and earlier, you must first create a new data file in the Outlook 97-2002 format using the "Add" icon in the Data Files dialog box. Then you must select File > Import and Export from the main menu and import your email from the 2003/2007 .pst data file to the new 97-2002 data file that you just created. Visit this link for more information.

RESTORE

If you have followed the steps above to backup your Outlook data, restoring is simple. All you do is copy the backup PST file(s) into the folder that you located when you initially backed up your work.

MICROSOFT OUTLOOK 2003

BACKUP

The following procedures are valid only for Outlook with Internet Mail Only option. You can determine this by opening Outlook and clicking on Help > About Microsoft Outlook.
The Personal Folder file (.pst / PST) is the place where Outlook stores its data (when you're using Outlook without Microsoft� Exchange Server). Each Personal Folder file contains all of your Outlook folders, including the Inbox, Calendar, and Contacts. You may have a single .pst file (usually called "Internet Folders" or "Personal Folders" in your Folder List), and you may also have an additional .pst file that you use to archive messages (named "Archive Folders"). By backing up these PST files you will be backing up all your Outlook information . The hard part is locating the files...
You can find the location of this file by:

Right-clicking on the Outlook Today icon found in your Outlook shortcuts, or the Outlook Today icon found in your folder list and then left-click " Properties ".
Once the Properties dialog box is displayed, click the " Advanced " button.
The " Path... ", shown below by the red arrow, indicates where your Personal Folder file can be found.
Write this path down and navigate to the designated folder (Outlook in this example)

OR
use your mouse cursor to copy (CTRL + C) and paste (CTRL + V) the path into Windows Explorer. Then, delete the "outlook.pst" at the end of the path and press the "Enter" key on your keyboard. Explorer will automatically open the folder containing your Personal Folder.

Within the folder you should find an outlook.pst file . Copy and paste this file to a Zip disk or other backup source. It will probably be too large to copy to a floppy disk. If you archive your email, be sure to backup the archive.pst file as well.

The table below lists key Outlook files that you may want to back up in addition to your Personal Folder(s). You will need to completely exit Outlook prior to copying these files. Depending upon your configuration some or all of these files may be present in your Outlook directory.


Type of File	Name or Extension
Personal Folders	.pst files
Outlook Bar shortcuts	.fav files
Rules Wizard rules	.rwz files
Nicknames	.nick files
Customized toolbar settings	outcmd.dat
Customized system folder views	Views.dat
Macros and VBA programs	VbaProject.otm
Signatures	.rtf, .htm, and .txt files
Stationary	.htm files
Templates	.oft files
Dictionary	.dic files
Stores a reference to which extensions (addins) you have loaded.	extend.dat files

RESTORE

AUTOMATED
BACKUP

Microsoft has provided an automated backup application for Outlook 2000/2002 users. Simply download and install the program and you will be able to perform routine backups of all your Personal Folders.

MICROSOFT OUTLOOK 2000

BACKUP

The following proceedures are valid only for Outlook with Internet Mail Only option. You can determine this by opening Outlook and clicking on Help > About Microsoft Outlook.
The Personal Folder file (.pst / PST) is the place where Outlook stores its data (when you're using Outlook without Microsoft� Exchange Server). Each Personal Folder file contains all of your Outlook folders, including the Inbox, Calendar, and Contacts. You may have a single .pst file (usually called "Internet Folders" or "Personal Folders" in your Folder List), and you may also have an additional .pst file that you use to archive messages (named "Archive Folders"). By backing up these PST files you will be backing up all your Outlook information . The hard part is locating the files...
You can find the location of this file by:

Right-clicking on the Outlook Today icon found in your Outlook shortcuts, or the Outlook Today icon found in your folder list and then left-click " Properties ".
Once the Properties dialog box is displayed, click the " Advanced " button.
The " Path... ", shown below by the red arrow, indicates where your Personal Folder file can be found.
Write this path down and navigate to the designated folder (Outlook in this example)

OR
use your mouse cursor to copy (CTRL + C) and paste (CTRL + V) the path into Windows Explorer. Then, delete the "outlook.pst" at the end of the path and press the "Enter" key on your keyboard. Explorer will automatically open the folder containing your Personal Folder.

Within the folder you should find an outlook.pst file . Copy and paste this file to a Zip disk or other backup source. It will probably be too large to copy to a floppy disk. If you archive your email, be sure to backup the archive.pst file as well.

The table below lists key Outlook files that you may want to back up in addition to your Personal Folder(s). You will need to completely exit Outlook prior to copying these files. Depending upon your configuration some or all of these files may be present in your Outlook directory.


Type of File	Name or Extension
Personal Folders	.pst files
Outlook Bar shortcuts	.fav files
Rules Wizard rules	.rwz files
Nicknames	.nick files
Customized toolbar settings	outcmd.dat
Customized system folder views	Views.dat
Macros and VBA programs	VbaProject.otm
Signatures	.rtf, .htm, and .txt files
Stationary	.htm files
Templates	.oft files
Dictionary	.dic files
Stores a reference to which extensions (addins) you have loaded.	extend.dat files

RESTORE

AUTOMATED
BACKUP

Microsoft has provided an automated backup application for Outlook 2000/2002 users. Simply download and install the program and you will be able to perform routine backups of all your Personal Folders.

MICROSOFT OUTLOOK EXPRESS

BACKUP RESTORE

Programs of interest:
BACKUP-EMAIL: Backup everything automagically.
BACKUP PLATINUM: a secure backup solution for MS Outlook and all of your documents.
ABF OUTLOOK BACKUP: a backup and synchronization tool for MS Outlook.
ABF OUTLOOK EXPRESS BACKUP: a backup and synchronization tool for MS Outlook Express.

Links of interest:
WWW.MICROSOFT.COM: Outlook Express Support Center.
WWW.MICROSOFT.COM: Outlook Support Center.